Personnel and Accounting Specialist

March 13, 2018

The Legislative Analyst’s Office (LAO) is seeking candidates for the position of Personnel and Accounting Specialist.

Duties and Responsibilities

This position, under the oversight of the Administrative Officer, will perform a diverse set of duties in the areas of payroll, accounting, and administration. The specific duties in each area include, but are not limited to:

  • Payroll. Responsible for the preparation and processing of monthly payroll for all employees, which includes entering withholding and deduction information, ensuring accuracy of all reports, and preparing schedules for the State Controller’s Office. Ensure compliance with deduction annual maximums. Reconcile payroll to and prepare 941s, W-2s, and state tax submissions. Prepare ACA reporting documents and other state and federal tax submissions.
  • Accounting. Review invoices for appropriate documentation and approval prior to payment. Enter invoices and prepare claims for submission to the State Controller’s Office. Reconcile fund statements and prepare reports for independent annual audit. Prepare general ledger and process bank deposits. Manage subscriptions and vendor relationships. Prepare and file forms 1099 on an as-needed basis.
  • Benefits and Personnel Administration. Process new hire paperwork and enter benefits into various systems. Set up, maintain, and troubleshoot health, dental, vision, and several other employee-optional and employer-sponsored benefits for all staff. Act as CalPERS administrator, including setting up new employees for retirement and health benefits, entering monthly information into the online system, responding to service credit requests, and processing retirements. Research benefit options, issues, and contracts. Maintain personnel database and track leaves of absence. Respond to questions from staff members regarding payroll, benefits, time tracking, and office policies.

This position requires the demonstration of excellent judgment when working with sensitive and confidential information. It requires dependability and the ability to track and meet monthly deadlines with little oversight.

Minimum Qualifications

Competitive applicants must have:

  • An Associate’s Degree in accounting or business administration or a related field or equivalent work experience.
  • Experience in payroll processing, bookkeeping, or accounting, and a demonstrated track record of performing these duties with increasing independence.
  • Proficiency using Microsoft Excel.
  • Familiarity with general payroll and accounting issues and ability to stay abreast of and research legal issues.
  • Very strong communication, interpersonal, and organizational skills and attention to detail.
  • Ability to perform mathematical computations quickly and accurately.
  • Ability to maintain confidentiality and exercise extreme discretion.

Appointment to this position is contingent upon the successful completion of background and references checks.

Salary and Benefits

The Personnel and Accounting Coordinator range begins at $4,194 per month. The office will consider salaries above this amount depending on the candidate’s qualifications and experience.

The LAO provides a comprehensive package of health, vision, dental, and retirement benefits. In addition, the LAO provides vacation, sick leave, compensatory time off for overtime, and about 13 holidays per year.

The office will consider a less-than-full-time appointment, such as a 75 or 80 percent time base, as long as the candidate’s work hours and schedule meet the needs of the office.

Background Information

The LAO has serviced the Legislature and the people of California since 1941. The office currently employs 53 staff. Staff of the LAO are hired and promoted on a merit basis and are exempt from civil service. The LAO enjoys a national reputation for the quality and nonpartisanship of its analyses and staff.

To Apply

Send a resume and cover letter to This position will remain open until filled.

The LAO is an equal opportunity employer.