Human Resources Coordinator
The Legislative Analyst’s Office (LAO) is seeking candidates for the position of Human Resources Coordinator. The Human Resources Coordinator is responsible for outreach, recruitment, hiring, training, and professional development activities for all positions. In addition, they assist in leading and implementing diversity, equity, and inclusion activities; propose, develop, and communicate changes to internal office policy; and act as human resources point person for staff. This position reports directly to the Legislative Analyst.
The HR Coordinator is expected to be a conceptual thinker with fantastic organizational and time management skills. The position will have considerable independence in completed job related duties depending on the level of experience of the incumbent. This role requires the ability to multitask and adapt in a fast-paced environment. To ensure success, the HR Coordinator should display strong problem solving and decision-making skills with a deep understanding of employee relationships, staffing management and payroll. Top candidates will be fantastic at managing conflict, effective at scheduling and thorough in the recruitment process.
Duties include, but are not limited to:
- Coordinating recruitment activities to include assisting with the identification, selection, and interviewing of candidates; supporting the administrative part of the new hire process (screening, contracts, updating of HR systems); and overseeing the pre-boarding and onboarding of employees, (i.e., staying in touch with them, answering their questions, sending them relevant material, etc).
- Provides assistance to internal and external customers regarding LAO employment, recruiting, assessment, and hiring processes to include overseeing intern and fiscal and policy analyst applications, reviews, and interviews.
- Establishes and maintains effective relationships with area academic institutions and professional associations to include working with career services and holding informational training sessions in an effort to broaden applicant pools and sources that could lead to talent on the LAO team.
- Develops, researches, revises, and delivers internal and external training and professional development educational opportunities for LAO staff to educate staff on best practices, new mandates, and other staffing related topics of interest aimed at minimizing staffing liabilities, fostering a collaborative work environment, and influencing the culture of the organization to include DEI plans and strategies that align with the office driving principles and practices.
- Maintains records of personnel-related data (payroll, personal information, leaves, training, turnover rates, and other employment related metrics and data etc.) to ensure all employment requirements and mandates are met.
- Identifies, researches and recommends changes to office policy necessary to adhere to local, state, and federal requirements.
- Effectively communications staffing related topics to all staff in a way that is understood to include determining the appropriate medium to use to convey the information based on content, importance, and other associated factors.
- Drafts, revises, and updates job descriptions based on the needs of the organization to include ensuring the descriptions are accurate in describing the major functions and duties of the position.
- Assists supervisors in the facilitation of performance management pf staff to include providing recommendations and best practices strategies.
- Facilitates and oversees special projects and initiatives such as assisting with the analysis of and response to engagement survey results or updating the evaluation form and process, collecting employee feedback, and other ad-hoc requests in order to gain quantitative and qualitative information to support recommendations or to identify areas of improvement.
- Maintains confidential and protected information and records to include documentation supporting recommending actions related to sensitive employee related matters, investigations, or other protected employment related issue or activity.
- Interprets employment related mandates, requirements, and practices to provide recommendations and guidance to staff for staffing related matters to include knowing when to elevate questions or issues for clarification by higher authorities as needed to ensure compliance and limit liabilities associated with staffing related matters.
- Performs other related duties as required.
Competitive applicants meet or exceed the minimum qualifications listed below: A bachelor’s degree in human resources or a related field that includes actively supporting, coordinating, and/or overseeing DEI strategies and initiatives. Plus, three years of human resources experience or equivalent combination education or experience. Experience completing human resources functions for a government agency preferred. Master’s degree preferred.
Knowledge and Abilities
- Knowledge of best practices in human resources management including recruitment, interviewing, training, and development.
- Knowledge of relevant local, state, and federal requirements of employers.
- Knowledge of diversity, equity, and inclusion trends and best practices.
- Knowledge of training and development practices and protocols associated with professional development of staff, reduction is employment liabilities, and culturally enhancing strategies to foster the vision for the LAO.
- Knowledge of performance management practices and strategies as needed to support managers and supervisors in providing timely and meaningful feedback, goals and objectives for staff at all levels.
- Ability to identify workforce trends and research best practices to provide staffing recommendations to management.
- Ability to solve problems and apply critical thinking skills to include making effective recommendations at times with little or no time to prepare.
- Ability to prioritize work and goals with little oversight to include knowing when to escalate matters to a supervisor or manager.
- Ability to communicate clearly with a range of audiences with staff at all levels to include relaying information is a manner where staff actively seek advice and guidance
- Ability to handle confidential information and sensitive situations to include maintaining appropriate documentation to support actions and/or decisions.
- Ability to understand and interpret basic statistical data related to employment related metrics and measures.
- Ability to coordinate and lead teams of staff of human resources related projects and initiatives.
- Ability to build relationships with various internal and external stakeholders
- Ability to use judgment, and apply it to analytical thinking, problem solving, and decision making: the ability to identify and use resources to apply judgment in ambiguous situations. Ability to identify tradeoffs and make recommendations about novel and sensitive issues.
- Ability to communicate effectively both orally and in writing as well as ability to establish and maintain effective working relationship with internal and external staff and contacts.
- Ability to analyze data and present ideas and information effectively both orally and in writing; and produce, review, and edit written reports.
- Ability to track, interpret, apply, and explain federal, state, and local policies, laws, and regulations.
- Ability to organize and prioritize a variety of projects and multiple tasks in an effective and timely manner.
- Ability to adapt to changing circumstances, laws, and regulations,
- Ability to make decisions and provide direction under times of high stress or about matters that could have significant legal or fiscal ramifications.
- Ability and proficiency using Microsoft Office products to include Word, Outlook, Power Point and Excel. Ability to track and compute data over multiple spreadsheets.
The ideal candidate will have very strong communication, interpersonal, and organizational skills. They will have a broad knowledge of Human Resources as well as general administrative responsibilities. The HR Coordinator will be able to work autonomously and efficiently to ensure the end-to-end running of HR projects and operations.
This is a full-time position, with mandatory overtime certain months of the year, as dictated by legislative and office needs. The office allows all staff to telecommute specific times of day and days of the week unless work requirements necessitate being in the office. Appointment is contingent on a background check. The Legislative Analyst’s Office requires that all staff be up-to-date on COVID-19 vaccinations unless they are entitled to an accommodation under the law.
Salary and Benefits
The salary for this position is $6,461 to $9,092 per month ($77,532-$109,104 annually). The LAO also provides a comprehensive package of health, vision, dental, and retirement benefits. In addition, the LAO provides vacation, sick leave, compensatory time off for overtime above a specified level, and about 13 holidays per year.
The LAO has provided nonpartisan advice to the Legislature and the people of California since 1941. The office currently employs 53 staff. Staff of the LAO are hired and promoted on a merit basis and are exempt from civil service.
Please submit your résumé and cover letter online: https://www.governmentjobs.com/careers/cpshrrs/jobs/3748117/human-resources-coordinator.
Submitted materials will be screened in relation to the education and experience minimum requirements. Candidates who are determined to be the most highly qualified for the opportunity, will be invited to participate in the next step of the selection process which may be a panel interview.
Possession of the minimum qualifications does not ensure that an applicant will be invited to the next phase of the examination process. The Legislative Analyst’s Office reserves the right to invite only the most closely qualified applicants to participate and move forward in the recruitment process for this position.
The LAO is an equal opportunity employer.