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The 2023-24 Budget: Overview of Information Technology Project Proposals


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[PDF] The 2020-21 Budget: The Governor's IT Project Proposals

February 20, 2020 - This report provides an overview of the proposed and approved IT projects in the Governor’s proposed 2020-21 budget. We first provide relevant background information on the state’s IT project approval process, approaches to development and implementation of projects once approved, maintenance and operation of IT systems once completed, and requirements for state government entities to request resources for projects through the budget process. We then identify and summarize the budget requests to plan proposed projects and to develop and implement projects (whether proposed or approved).

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The 2019-20 Budget: Aligning the State’s IT Project Approval Process With the Annual Budget Process

March 14, 2019 - In this post, we describe how the California Department of Technology’s (CDT) information technology (IT) project approval process—known as the Project Approval Lifecycle (PAL)—does not always align with the state’s annual budget process. We identify seven funding requests in the Governor’s 2019-20 proposed budget for IT project proposals that are currently in various stages of the PAL process. We then describe how these requests for project funding prior to the completion of the PAL planning process may inhibit the Legislature from fully realizing the anticipated benefits of the PAL process, discuss how some project-specific factors can cause misalignment of the budget cycle and PAL, and provide issues for legislative consideration.

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[PDF] The 2021-22 Budget: California State Payroll System IT Project

February 2, 2021 - This post discusses 2021-22 Governor’s Budget proposals for the State Controller’s Office and the California Department of Human Resources to continue planning a replacement for the state’s current payroll system—the proposed California State Payroll System information technology project.

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[PDF] The 2021-22 Budget: Medi-Cal Enterprise System Modernization Effort

February 17, 2021 - This post analyzes, and provides recommendations to the Legislature on, the 2021-22 Governor’s Budget proposal for the Department of Health Care Services to continue the replacement of several Medi-Cal information technology systems and to plan the modernization of the remaining systems under a new effort called the Medi-Cal Enterprise System Modernization.

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[PDF] The 2018-19 Budget: Transportation Proposals

February 8, 2018 - In this report, we analyze the Governor’s budget proposals for various transportation departments and programs. We begin by providing an overview of the Governor’s proposed budget for each department and program. In the next section, we discuss two cross‑cutting state transportation issues: (1) funding from the tax and fee increases authorized by Chapter 5 of 2017 (SB 1, Beall), and (2) an update on the condition of the Motor Vehicle Account (MVA). In the following three sections, we analyze the Governor’s budget proposals for Caltrans, CHP, and DMV. In each of these sections, we provide relevant background, describe the proposals, assess the proposals, and identify issues and recommendations for legislative consideration. The final section consists of a summary of the recommendations we make throughout the report.

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[PDF] The 2017-18 Budget: California State Payroll System

February 28, 2017 - The State Controller’s Office (SCO) has recently renewed its effort to replace the state’s payroll system. In this year’s budget, the Governor proposes $3 million to begin an analysis of proposed alternatives for replacing the system. It makes sense for the state to assess the potential problems, both in terms of functionality and stability, with the state’s payroll system and to explore solutions to these problems. The appropriate selection of a project alternative will be critical to the success of the future payroll project. As such, we recommend the Legislature require the SCO to present its full findings from the alternatives analysis before it is granted additional funding for subsequent analyses. This would provide the Legislature with a clear opportunity to provide meaningful input and weigh in with its own priorities for the payroll system before a solution is procured.

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The 2016-17 Budget: Child Welfare Services--New System

February 25, 2016 - In this post, we provide a brief description of the CWS-NS information technology project; discuss recent changes to the project’s implementation approach; describe the Governor’s 2016-17 budget proposal for expenditure authority and various staff changes to assist with planning and procurement activities and to prepare for the design, development, and implementation phase of the project; and recommend approval of the Governor’s budget proposal, with our recommended updates to a reporting requirement.

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The 2017-18 Budget: The New IT Project Approval and Funding Process

February 17, 2017 - In recent years, the California Department of Technology has begun implementing a new IT project approval process—known as the Project Approval Lifecycle (PAL)—with the goal of helping to bolster project planning and reducing the likelihood of project challenges or failure. Although the PAL process has the potential to improve the quality of IT project implementation in theory, we raise a number of issues for the Legislature to consider as it exercises oversight of this new process. First, the merits of providing funding for IT project planning proposals should be determined on a case-by-case basis, and we note a few issues the Legislature may want to consider when determining whether to support a request for IT project planning funds. Additionally, we identify these funding requests for PAL-related planning activities as an early opportunity for the Legislature to weigh in on the potential project. Finally, we find that the Legislature could increase its oversight of the PAL process by (1) building in additional oversight methods when approving budget requests and (2) considering an evaluation of the actual benefits of the new project approval process.

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The 2021-22 Budget: “Cradle to Career” Data System

March 26, 2021 - Provides background on process to date toward creating an integrated education data system and other related data tools (collectively referred to as the "Cradle to Career" data system), describes the Governor's proposals to fund the development of specific components of this system, assesses these proposals, and makes associated recommendations.

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[PDF] CAL-ACCESS Replacement System

November 29, 2022 - Presented to: Senate Committee on Elections and Constitutional Amendments

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The 2023-24 California Spending Plan: Other Provisions

November 8, 2023 - This post discusses features of the state's spending plan that were not covered elsewhere in the 2023-24 Spending Plan series.

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[PDF] The 2021-22 Budget: California Department of Technology

February 8, 2021 - This post discusses 2021-22 Governor’s Budget proposals for the California Department of Technology to use General Fund to pay the costs of some existing information security programs and services, and to create new programs and services that are intended to improve the delivery of critical state services using information technology (IT) systems and the stability of the state’s legacy IT infrastructure.

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[PDF] FI$Cal IT Project Update—Special Project Report 8

January 8, 2020 - This report analyzes how the most recent project plan for the Financial Information System for California (FI$Cal) information technology (IT) project—that has been under development since 2005—changes the project's cost, scope, and schedule. We also discuss what work is anticipated to remain even after the project is deemed by the administration to be "complete." Lastly, we make associated findings and recommendations.

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The 2023-24 Budget: Overview of Information Security Proposals

March 23, 2023 - This post provides an overview of information security (IS) proposals in the Governor’s 2023-24 budget, including our assessment and recommendations across the proposals and specific to the California Cybersecurity Integration Center (Cal-CSIC).